Microsoft Copilot in PowerPoint

What it does

Microsoft Copilot in PowerPoint brings AI generation directly into the application many organizations already use for presentations, rather than requiring a separate tool. It can build a first draft from a text prompt or from an uploaded Word, PDF, or Excel file, structure a presentation’s flow with Narrative Builder, summarize an existing deck, and auto-generate speaker notes. Its main advantage is integration — it works inside PowerPoint itself, alongside Copilot in Word, Excel, and Teams — which suits organizations already licensed for Microsoft 365 Copilot more than it suits someone looking for the most design-sophisticated or lowest-cost option available.

Ideal users

• Organizations already licensed for Microsoft 365 Copilot who want AI presentation generation inside their existing environment
• Individuals with Microsoft 365 Personal, Family, or an equivalent Copilot-enabled plan who work primarily in PowerPoint
• Teams that need to turn existing Word, PDF, or Excel files into a first-draft deck without leaving Microsoft 365

Who should avoid it

• You don't already have (or want to pay for) a Microsoft 365 plan with Copilot included — standalone tools like Gamma or Decktopus don't require this
• You want the most design-flexible, template-rich generation experience — Canva or Beautiful.ai offer larger template libraries and more design automation
• Your organization uses Google Workspace rather than Microsoft 365 — Plus AI or SlidesAI fit that environment directly

Key features

• Generates a presentation from a text prompt or from an uploaded document (Word, PDF, or Excel, up to five files)
• Narrative Builder for structuring a presentation's overall flow before generating slides
• Summarizes an existing presentation and auto-generates speaker notes
• AI image generation using DALL-E 3
• Agent Mode for multi-step tasks (reached general availability in PowerPoint in April 2026)
• Brand kit support for organizations with configured Microsoft 365 branding

Pricing

Paid — $21/user/month (Microsoft 365 Copilot add-on, billed annually)

Confirmed business figures via microsoft.com/en-us/microsoft-365-copilot/pricing (mid-2026): the Copilot add-on for existing Microsoft 365 Business plans is $21/user/month annual (promotional rate $18/user/month through September 2026) or $25.20/user/month on monthly billing; Microsoft 365 Business Premium with Copilot bundled is $32/user/month annual; Business Standard with Copilot is $23.50/user/month annual. For individuals, Copilot in PowerPoint requires Microsoft 365 Personal/Family or a Copilot-enabled plan — Microsoft retired the standalone $20/month Copilot Pro plan in late 2025 (existing subscribers keep it only until they cancel or support ends August 1, 2026), folding its features into Microsoft 365 Premium, confirmed at $19.99/month.

Typical workflows

• Upload an existing Word report or PDF and have Copilot generate a first-draft deck summarizing its key points, then refine structure using Narrative Builder.
• Take an existing, manually built presentation and use Copilot to auto-generate speaker notes and a short summary before presenting.

Integrations

• Native integration across Word, Excel, Outlook, and Teams within Microsoft 365
• DALL-E 3 for AI image generation
• Organizational brand kit support (where configured by admins)

Privacy & security notes

Microsoft's official documentation confirms that prompts, responses, and file content — including uploaded Word, PDF, and Excel files used to generate a deck — are not used to train foundation LLMs, for both commercial Microsoft 365 Copilot licenses and consumer Personal/Family/Premium subscriptions. Commercial licenses additionally carry tenant-level data isolation and EU Data Boundary commitments that don't extend to consumer plans.